terms & conditions

Cape to Cape 2022 – Regional Ceramics Exhibition Terms & Conditions

1. All entrants must be NZ citizens or permanent residents, and who live in the Districts of Bay of Plenty, Hauraki, Thames/Coromandel and Gisborne.

2. All entries must be original work in concept and design of the entrant and be executed within the last 12 months prior to the entry date. Work must not have been previously exhibited in a public gallery or received an award. 

3. All styles of work are acceptable for entry providing the work is predominantly made from ceramic materials.

4. The work entered must be the work of a living artist, the artist’s own work/inspiration/intellectual property and must be entered by the artist/creator of the work.

5. Joint entries are permitted but all parties must be acknowledged on the entry, and all must agree to the Terms and Conditions; they will be catalogued accordingly. 

6. ‘Emerging Artist’ is defined as an artist exhibiting ceramics in a show/exhibition for the first time.

7. The appropriate entry fee of $30 for one entry; or $50 for two entries; or $70 for three entries must be paid to the listed bank account on submission of your entry. Entry fees are non-refundable.

8. 100-word (max) artist bio is to be included in the appropriate section of the entry form.

9. Photographic images for selection

  • All entries must include 1–3 digital images per artwork
  • Photograph the work against a neutral background
  • If scale is critical include a ruler, tape measure or some standard sized object (such as a pen) to show the size of the work
  • All entry forms are to be accompanied by image uploads not exceeding 1MB per image and in JPG, JPEG or PNG format. Work that does not match the submitted images will be disqualified.
  • Images must be a true and accurate representation of the artwork entered
  • Image file name must be the title of the work and artist name.

10. Entrants must complete the entry form. All work details (title, date, description, size, price etc) must be supplied in full at the time of entry. No changes can be made once entered. 

11. Late entries will not be accepted under any circumstance. Entries must be received by 5pm, Monday 8th August 2022.

12. There will be one judge – to be announced at a later date. Please see our website www.bethlehempottery.com or follow us on Facebook for more updates. The judge’s decision will be final, and no correspondence will be entered into regarding the exhibition, awards or any other decision made by the judge. 

13. The curator and the judge reserve the right to reject entries at their discretion for the following reasons: if the work is not well executed; if the work is too big for display in the exhibition space; if it is damaged, if it is considered to be significantly different from the work illustrated in submitted images; or if it is of a quality considered unsuitable for exhibition.

14. Finalists will be notified by Wednesday 17th August 2022.

15. Award winners will be announced at the opening evening.

16. Requested works for judging need to be:

  • hand delivered between 8am – 10.00am on Wednesday 28th September, to Baycourt Art and Community Centre, 38 Durham Street, Tauranga
  • couriered work is to be delivered to 8 Pembroke Drive, Bethlehem, Tauranga 3110 to arrive between Thursday 18th September and Friday 23rd September.

17. Sold works can be collected by the purchaser (with proof of ID) on Sunday 2nd October between 3pm and 4pm, or Monday 3rd October between 9am and 12noon, or returned by a designated courier paid for by the purchaser.

18. If the work does not sell, it must be picked up from Baycourt on Monday 3rd October between 9am and 12noon. If this is not possible, please contact Capetocape22@gmail.com to discuss.  Bethlehem Pottery Club are not responsible for work that is not collected, unless alternative arrangements have been agreed prior. 

19. Packaging/Insurance

  • All work must be well protected and be suitably boxed in rigid reusable packaging to ensure safe return if required
  • All entries must have:
    • the artist’s name, contact details and return address clearly marked along with return courier tickets. For any queries related to delivery and collection of works please contact: Capetocape22@gmail.com
    • instructions on how it is assembled/displayed (if relevant)
    • sale price (which includes gst and commission)
  • Insurance for transit, storage and during the exhibition is the responsibility of the Artist. Bethlehem Pottery Club accepts no responsibility for inadequately packaged pieces, any loss or damage that occurs to the work during transit to the gallery or while in the possession of Bethlehem Pottery Club storage and exhibition periods.

20. Presentation:

  • All entries must have secure surfaces 
  • No natural materials that might decay or carry living organisms are permitted  
  • Special storage requirements/ handling concerns must be noted on the entry form, including detailed display instructions.

21. Notes for wall works:

  • Any work requiring attachment to a wall must be ready for hanging and the hanging system or hardware provided must be appropriate such that the work can be hung from a freestanding screen (work cannot be attached directly to a wall) 
  • Weight and size restrictions apply: work must weigh no more than 3kg and must not be larger than 1m x 1m 
  • Please contact Capetocape22@gmail.com if you have queries or require further information regarding wall work .

22. Bethlehem Pottery Club reserves the right to photograph and reproduce selected work for publications relating to Cape to Cape 2022 and for archival purposes. The online submission or signed paper entry form is evidence of the entrant’s consent. Any work received into the exhibition may be used for promotional purposes by Bethlehem Pottery Club.

23. All personal information gathered will be used solely for the purpose of administering Cape to Cape.

24. Unforeseen events and COVID-19:

  • Cape to Cape 2022 reserves the right to postpone or cancel the exhibition due to an unforeseen event or due to COVID-19 related restrictions 
  • In the case of a postponement, any new exhibition dates will be decided by Cape to Cape 2022 
  • Postponement or cancellation under this clause will not give rise to any liability on the part of the Bethlehem Pottery Club whatsoever.

25. All due care will be taken with every aspect of the exhibition, but the organisers are unable to accept responsibility for clerical errors and or any unforeseen mistakes, including accidents or breakages.